Business Office Manager
Beach House Assisted Living & Memory Care Wiregrass Ranch Beach House Assisted Living & Memory Care Wiregrass Ranch Wesley Chapel, FL Wesley Chapel, FL Full-time Full-time From $50,000 a year From $50,000 a year 18 hours ago 18 hours ago 18 hours ago With a beautiful private residence campus located in Wesley Chapel, Florida, Beach House Assisted Living & Memory Care provides seniors a unique assisted living or memory care lifestyle.
Our upscale community offers seniors the comfort, beauty and well-being of a private residence with personalized services to support their activities of daily living.
Residents remain as independent as possible in a comfortable and safe environment.
Sometimes a little assistance is all it takes to make life more manageable and enjoyable.
And this is where you come in Our Beach House team is looking for an exceptional Office Manager who recognizes the importance of teamwork and time management.
Able to effectively communicate with staff, residents, and family members.
CRM EXPERIENCE PREFERRED Your duties will include but not limited to are:
1.
Perform Human Resource administrative duties for the property, including payroll, maintenance of personnel files, employee orientation, and facilitating general employee issues and inquiries as directed.
2.
Recruit, hire, evaluate, coordinate, motivate, monitor performance, schedule and supervise business office staff in accordance with company policy.
3.
Responsible for posting new job positions in the property and placing appropriate help-wanted advertisements in newspapers.
4.
Screen new applicants, conduct background checks, arrange for interviews and prepare appropriate documents for the level of interview process.
5.
Responsible for all aspects of employee orientation including development and conducting such training.
6.
Responsible for tracking professional licenses (validity, expiration dates), background checks, and educational trainings for the community with the assistance of department managers 7.
Manage employee benefit program including the notification to employees of eligibility requirements and ensuring proper employee deductions are recouped.
8.
Perform, administer, and oversee the activities of the accounting functions including but not limited to the daily deposit, daily census, accounts receivable/collections, accounts payable, and management reports.
9.
Perform accounts receivable duties, such as; sending resident billing statements, maintains daily census, post payments to residents' accounts, make bank deposits, etc.
10.
Responsible for accounts receivables and payables by ensuring that resident accounts are up to date, outside vendors are paid in a timely manner, and other related activities such as ledger management.
11.
Coordinate all payroll functions, including but not limited to confirming hours worked with department heads, transmitting payroll information to independent firm to processing, tracking labor and reporting variances to the Executive Director.
12.
Maintain all aspects of employee files, base wages, tax withholding and correspondence with state agencies relating to unemployment.
All files must be kept current.
13.
Maintain all non-care related components of the residents' files.
All files must be kept current.
14.
Coordinate all risk management activities for the community including worker's compensation claim reporting and management, maintenance of Certificates of Insurance for all community vendors, maintenance of valid driver's licenses and certificates of insurance for all employees that drive on company business.
15.
Maintain confidentiality in all areas of work responsibility, including but not limited to, employee and resident information.
15 Participate in daily Stand-Up meetings to communicate key issues within the department.
17.
Aid in community marketing effort through demonstrated proficiency and willingness to conduct community tours, participation in all required marketing events and through positive/friendly interaction with all potential residents, family members and referral sources.
18.
Maintain a safe and secure environment for all staff, residents and guests, following established safety standards.
19.
Encourage teamwork through cooperative interactions with co-workers and other departments.
20.
Support a positive and professional image through actions and dress.
21.
Performs other duties consistent with the position as assigned by the Executive Director.
Job Type:
Full-time Pay:
From $50,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Holidays Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Our upscale community offers seniors the comfort, beauty and well-being of a private residence with personalized services to support their activities of daily living.
Residents remain as independent as possible in a comfortable and safe environment.
Sometimes a little assistance is all it takes to make life more manageable and enjoyable.
And this is where you come in Our Beach House team is looking for an exceptional Office Manager who recognizes the importance of teamwork and time management.
Able to effectively communicate with staff, residents, and family members.
CRM EXPERIENCE PREFERRED Your duties will include but not limited to are:
1.
Perform Human Resource administrative duties for the property, including payroll, maintenance of personnel files, employee orientation, and facilitating general employee issues and inquiries as directed.
2.
Recruit, hire, evaluate, coordinate, motivate, monitor performance, schedule and supervise business office staff in accordance with company policy.
3.
Responsible for posting new job positions in the property and placing appropriate help-wanted advertisements in newspapers.
4.
Screen new applicants, conduct background checks, arrange for interviews and prepare appropriate documents for the level of interview process.
5.
Responsible for all aspects of employee orientation including development and conducting such training.
6.
Responsible for tracking professional licenses (validity, expiration dates), background checks, and educational trainings for the community with the assistance of department managers 7.
Manage employee benefit program including the notification to employees of eligibility requirements and ensuring proper employee deductions are recouped.
8.
Perform, administer, and oversee the activities of the accounting functions including but not limited to the daily deposit, daily census, accounts receivable/collections, accounts payable, and management reports.
9.
Perform accounts receivable duties, such as; sending resident billing statements, maintains daily census, post payments to residents' accounts, make bank deposits, etc.
10.
Responsible for accounts receivables and payables by ensuring that resident accounts are up to date, outside vendors are paid in a timely manner, and other related activities such as ledger management.
11.
Coordinate all payroll functions, including but not limited to confirming hours worked with department heads, transmitting payroll information to independent firm to processing, tracking labor and reporting variances to the Executive Director.
12.
Maintain all aspects of employee files, base wages, tax withholding and correspondence with state agencies relating to unemployment.
All files must be kept current.
13.
Maintain all non-care related components of the residents' files.
All files must be kept current.
14.
Coordinate all risk management activities for the community including worker's compensation claim reporting and management, maintenance of Certificates of Insurance for all community vendors, maintenance of valid driver's licenses and certificates of insurance for all employees that drive on company business.
15.
Maintain confidentiality in all areas of work responsibility, including but not limited to, employee and resident information.
15 Participate in daily Stand-Up meetings to communicate key issues within the department.
17.
Aid in community marketing effort through demonstrated proficiency and willingness to conduct community tours, participation in all required marketing events and through positive/friendly interaction with all potential residents, family members and referral sources.
18.
Maintain a safe and secure environment for all staff, residents and guests, following established safety standards.
19.
Encourage teamwork through cooperative interactions with co-workers and other departments.
20.
Support a positive and professional image through actions and dress.
21.
Performs other duties consistent with the position as assigned by the Executive Director.
Job Type:
Full-time Pay:
From $50,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Holidays Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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